FCCC Summer Camp 2023
5/22/2023: WE ARE AT CAPACITY FOR OUR K-4 CAMP LOCATIONS (BRUMFIELD, GREENVILLE & M.M. PIERCE). ENROLLMENT RECEIVED WILL BE PLACED ON A WAITING LIST.
FCCC offers:
- K-4 Camp Sites: ALL K-4 CAMP LOCATIONS ARE AT CAPACITY. Brumfield, Greenville & M.M. Pierce have a waiting list. Enrollment is open to rising kindergarteners (must be age 5 by September 30, 2023) and children that have graduated Kindergarten through 4th grade during the current school year, 2022-2023. *Not the grade they will be going into next school year.
- Teen Camp: Our Saviour Lutheran Church with before and after camp at Brumfield. Enrollment is open to children that have graduated 5th grade and up (for the current 2022-2023 school year) through age 14; child cannot turn 15 before 7/28/2023.
- 8 weeks of camp: June 5-July 28, 2023
- weekly field trips, guest speakers, swimming, water play, fitness & wellness activities, parks & playgrounds, STEAM activities, arts & crafts, healthy snacks, tuition rates to meet all household income levels, subsidies accepted
CAMP CALENDARS can be found below the enrollment details sections.
Online Enrollment for Current Enrollees
For families that have submitted online enrollment through Procare since July 2022:
5/22/2023: WE ARE AT CAPACITY FOR OUR K-4 CAMP LOCATIONS (BRUMFIELD, GREENVILLE & M.M. PIERCE). ENROLLMENT RECEIVED WILL BE PLACED ON A WAITING LIST.
- Go to www.myprocare.com and login to your account.
- Under Alerts click View to see what registrations are available and follow through until you have submitted your online enrollment. You will have the option to print your confirmation, but it will also be emailed to the primary email on the account.
- IF YOU NEED TO ADD A CHILD TO YOUR ACCOUNT email the child’s name to jessicapeil@fcccva.org. Once your child has been added to your account you can return to continue the enrollment process.
- Make sure that 2 emergency contacts are listed (along with their address and a phone number), and add any additional people that may drop-off or pick-up your child.
- After we have imported your enrollment you will receive an email with details about finalizing your enrollment.
- Enrollment is placed on hold and is not complete until full payment and mandatory items are received. When enrolling, a $55.00 non-refundable registration fee is charged per child. Payment for the first week your child is enrolled is due on or before May 19, 2023.
- FCCC only accepts cash, check or money order payments; please use black or blue ink only for checks and money orders. On-line, credit/debit card, or over-the-phone payments are not an option at this time. Payments can be made at any FCCC site before or after school, or at our Main Office (8:30am-4:30pm, closed 11:45am-12:30pm daily; 26 Ashby St. Warrenton, VA 20186).
- FCCC requests a minimum of 72 hours (or 3 business days) to process online enrollments once all mandatory items and payment are received.
MANDATORY CHILD RECORDS:
- 2023 Camp Agreements Form
- An original birth certificate, viewed for verification purposes only (if not already on file).
- Health records: a physical or well check, no older than 2 years, and immunization records, both signed or stamped by physician (if not already on file).
- Additional paperwork may be required for custody cases, emergency medications, reduced fees, etc.
- Mandatory records can be emailed to jessicapeil@fcccva.org or faxed to 540-347-3518 for convenience.
Online Enrollment for All Other Enrollees
For families that are new to FCCC or that have been enrolled prior to July 2022 but have not enrolled online through Procare.
5/22/2023: WE ARE AT CAPACITY FOR OUR K-4 CAMP LOCATIONS (BRUMFIELD, GREENVILLE & M.M. PIERCE). ENROLLMENT RECEIVED WILL BE PLACED ON A WAITING LIST.
Before clicking the “myprocare register here” button below please review the following enrollment details:
- The program will time-out due to inactivity so make sure you have all of your contact information handy before starting the process: full address, phone numbers, emails, and work details for all parents/guardians; 2 emergency contacts other than parents, with full address and phone numbers; child’s doctor and phone number; child’s birthdate, grade your child is completing this current school year, etc. If the program times out before you’ve had a chance to save your information you will need to click the “myprocare register here” button below and re-enter any information that was not saved.
- The online enrollment for new enrollees is a dual enrollment, for the current 2022-2023 school year and 2023 summer camp. Skip the school year questions if only enrolling for summer camp.
- Once you have submitted your online enrollment you will have the option to print your confirmation, but it will also be emailed to the primary email on the account.
- After we have imported your enrollment you will receive an email with details about finalizing your enrollment.
- Enrollment is placed on hold and is not complete until full payment and mandatory items are received. When enrolling, a $55.00 non-refundable registration fee is charged per child. Payment for the first week your child is enrolled is due on or before May 19, 2023.
- FCCC only accepts cash, check or money order payments; please use black or blue ink only for checks and money orders. On-line, credit/debit card, or over-the-phone payments are not an option at this time. Payments can be made at any FCCC site before or after school, or at our Main Office (8:30am-4:30pm, closed 11:45am-12:30pm daily; 26 Ashby St. Warrenton, VA 20186).
- FCCC requests a minimum of 72 hours (or 3 business days) to process online enrollments once all mandatory items and payment are received.
MANDATORY CHILD RECORDS:
- 2023 Camp Agreements Form
- An original birth certificate, viewed for verification purposes only (if not already on file).
- Health records: a physical or well check, no older than 2 years, and immunization records, both signed or stamped by physician (if not already on file).
- Additional paperwork may be required for custody cases, emergency medications, reduced fees, etc.
- Mandatory records can be emailed to jessicapeil@fcccva.org or faxed to 540-347-3518 for convenience.
To begin enrollment, click on the link below.
Camp Calendars
- For all field trips, please sign children in at least 15 minutes prior to departure times.
- FCCC does not provide transportation or child care for late arrivals.
- Dates and activities are subject to change.
- Activities and field trips may be cancelled or times adjusted due to unsafe weather conditions.
Mandatory Records
- If not already on file: the child’s original birth certificate (for verification purposes only)
- If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician (NEW ENROLLEES)
- If not already on file: immunization records, signed or stamped by physician (NEW ENROLLEES).
- The following School Entrance Health Form can be used for your child’s health records; Part I is completed by a parent or guardian, Part II and Part III must be completed by the Medical Provider.
- Health Record Release Form If you have turned in your health records to your school they can make a copy for you upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.
- Summer Camp Agreements Form (Illness Policy, Acknowledgement of Handbook Receipt, Indemnification Agreement)
Tuition
When enrolling, a $55.00 non-refundable registration fee is charged per child. Payment for the first week your child is enrolled is due on or before May 19, 2023. ENROLLMENT WILL BE PLACED ON HOLD AND NOT COMPLETE UNTIL BOTH THE REGISTRATION FEE AND FIRST WEEK’S TUITION ARE RECEIVED.
- Payment Methods: Check, Cash or Money Order only. Checks must be written in black or blue ink.
- FCCC does not hold payments or accept post-dated checks.
- 2023 Camp Tuition Charts
Payments
Please make sure to write your child’s name on your check and what you are paying for on the memo line.
The following form can be used to set up a payment arrangement: Request for Payment Arrangement Form
Child Care Assistance
Qualifying for a sliding scale tuition rate (Step 1, Step 2, or Step 3 fees) requires proof of your annual household income and completion of FCCC’s Income Verification Form. Your annual income includes all wages, child support, social security, etc. You will be charged full fee tuition until required documentation is received and verified. The two most recent pay stubs for all household wage earners are required for proof of income.
If you have been approved for assistance through the Department of Social Services Daycare Assistance Program please notify us with the name of your case worker so we can verify your coverage. To contact the Department of Social Services for assistance call (540) 422-8450.
Medication Consent and Special Diet Forms
If your child requires emergency medications the following forms must be on file along with the prescribed medication:
- MAT Form, 12-month
- (completed by parent, signed by doctor, valid for 12 months)
- Emergency Care Plan: Epi-pen
(completed by parent, signed by doctor) - Emergency Care Plan: Inhaler
(completed by parent, signed by doctor) - Short-term Medication Authorization Form
(completed by parent, authorization not to exceed 10 days) - Insect Repellant Authorization Form
(completed by parent, for daily insect repellant usage)
If your child has food allergies and will need an alternate snack the USDA Special Diet Form needs to be completed in its entirety for FCCC to remain in compliance with USDA regulations.
2023 Summer Camp Handbook
Click on the link to our view our 2023 Summer Camp Handbook.
Withdrawal, Changes or Cancellations
- Changes or cancellations from the FCCC Summer Camp program must be made, in writing, before 6:30PM, Friday, May 26, 2023.
- After the cancellation deadline, accounts will be charged and fees will be due for the number of weeks signed up to attend.
- Complete and submit your cancellation at any FCCC location, including our Main Office, fax (540-347-3518) or e-mail (jessicapeil@fcccva.org).
- Parents will receive written confirmation of a withdrawal or cancellation.
FCCC School Year 2023-2024
- Online enrollment for the fall will begin July 10, 2023.
- Enrollment is available to children aged 5 (by 9/30/2023 and starting kindergarten school year 2023-2024) through age 13.
- FCCC serves all Elementary Schools in Fauquier County. Our current site are in the following schools: Bradley, Brumfield, C. Hunter Ritchie, Coleman, Grace Miller, Greenville, H.M. Pearson, M.M. Pierce, Mary Walter, and P.B. Smith.
- Children that attend Claude Thompson are bussed to Coleman for care.
- Middle schoolers can attend FCCC after school care, please contact Fauquier County Transportation to make bussing arrangements: 540-422-7240.
- The following form will be required for children being bussed between schools: Transportation Department Additional Bus Assignment Form
Online Enrollment
Online enrollment will begin July 10, 2023.
- All details, paperwork, and online enrollment will be updated prior to open enrollment.
- On-line enrollment is placed on hold until full payment and mandatory items are received. A $55.00 non-refundable registration fee + the first month’s tuition is due, per child, to complete the enrollment process. Tuition is pro-rated if starting mid-month.
- FCCC only accepts cash, check or money order payments; please use black or blue ink only for checks and money orders. On-line, credit/debit card, or over-the-phone payments are not an option at this time. Payments can be made at any FCCC site before or after school, or at our Main Office (8:30am-4:30pm, closed 11:45am-12:30pm daily; 26 Ashby St. Warrenton, VA 20186).
- FCCC requests a minimum of 72 hours (or 3 business days) to process online enrollments once all mandatory items and payment are received.
MANDATORY CHILD RECORDS:
- Illness Policy & 2023-20243 School Year Handbook Agreement Form
- An original birth certificate, viewed for verification purposes only (if not already on file).
- Health records: a physical or well check, no older than 2 years, and immunization records, both signed or stamped by physician (if not already on file).
- Additional paperwork may be required for custody cases, emergency medications, bussing, etc.
- Mandatory records can be emailed to jessicapeil@fcccva.org or faxed to 540-347-3518 for convenience.
To begin enrollment, click on the link below.
Calendars
FCPS 2022 -2023 School Year Calendar
FCCC 2022-2023 School Year Calendar – coming soon!
Monthly Newsletters
Mandatory Records
- If not already on file: the child’s original birth certificate (for verification purposes only)
- If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician (NEW ENROLLEES)
- If not already on file: immunization records, signed or stamped by physician (NEW ENROLLEES).
- The following School Entrance Health Form can be used for your child’s health records; Part I is completed by a parent or guardian, Part II and Part III must be completed by the Medical Provider.
- Health Record Release Form If you have turned in your health records to your school they can make a copy for us upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.
Tuition
A $55.00 non-refundable registration fee (per child) and fees for the first month enrolled to attend are due at the time of enrollment.
- Payment Methods: Check, Cash or Money Order only. Checks must be written in black or blue ink.
- FCCC does not hold payments or accept post-dated checks.
September-May Monthly Tuition Chart
Fees are calculated for the year and broken down into 9 equal, monthly payments (September-May); fees are the same every month regardless of the number of program days in each month. Fees are not reduced or refunded due to non-school days or extended absences due to any circumstances, including weather-related events. Fees will be pro-rated if starting mid-month.
Payments
To set up a payment arrangement please complete and submit the following form:
Payment Arrangement Request Form
Accounting will review and confirm your request.
FCCC only accepts checks, cash, or money orders payments.
Tax Information
Cancelled checks and/or receipts requested at the time of payment are your legal records for income tax purposes. Annual Statements can be requested for informational purposes.
FCCC switched child care programs beginning School Year 2022-2023. Starting this school year you can access account balances and payment history at www.myprocare.com.
For all other enrollment periods (School Year 2022 January-May and/or Summer Camp 2022), Annual Statements are available upon written request. Request forms are available from the link below or you can email a written request to ericacataldi@fcccva.org or jessicapeil@fcccva.org. Request forms can also be emailed, faxed to 540-347-3518, submitted to your FCCC Site Staff, or brought by the FCCC Main Office. Emailed requests must be submitted from a parent/guardian that is authorized on the child’s account, and their name and email address must match those that are on file, for confidentiality purposes.
Please allow up to 3 business days for statements to be processed and/or emailed back to you.
Tax ID #: 54-1590790
Child Care Assistance
Qualifying for a sliding scale tuition rate (Step 1, Step 2, or Step 3 fees) requires proof of your annual household income and completion of FCCC’s Income Verification Form. Your annual income includes all wages, child support, social security, etc. You will be charged full fee tuition until required documentation is received and verified. The two most recent pay stubs for all household wage earners are required for proof of income.
If you have been approved for assistance through the DSS Daycare Assistance Program FCCC will need to see your verification letter from DSS. To contact the Department of Social Services for assistance call (540) 422-8450.
Medication Consent and Special Diet Forms
If your child requires emergency medications the following forms must be on file along with the prescribed medication:
- MAT Form, 12-month (completed by parent, signed by doctor, valid for 12 months)
- Emergency Care Plan: Epi-pen (completed by parent, signed by doctor)
- Emergency Care Plan: Inhaler (completed by parent, signed by doctor)
- Short-term Medication Authorization Form (completed by parent, authorization not to exceed 10 days)
- Insect Repellant Authorization Form (completed by parent, for daily insect repellant usage)
If your child has food allergies and will need an alternate snack the Special Dietary Prescription Form needs to be completed in its entirety.
Change of Care
To make changes to your enrollment complete and submit the following form:
Fees will be pro-rated if changes are made mid-month.
2022-2023 School Year Handbook
Withdrawing from FCCC
Withdrawal from the program must be received, in writing, a minimum of two weeks prior to the last date of your child’s attendance.
- Fees are due for the entire withdrawal period and will be pro-rated if your withdrawal carries over into the next month.
- Once complete the following form can be turned in at any FCCC site, e-mailed (jessicapeil@fccccva.org), or faxed to the Main Office at (540-347-3518): Withdrawal Form
Snacks served annually
Sites
Children Served since 1991
Staff
Non-Discrimination Policy
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA