• 2025-2026 School Year Agreements Form
• If not already on file: the child’s original birth certificate (for verification purposes only)
• If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician (NEW ENROLLEES)
• If not already on file: immunization records, signed or stamped by physician (NEW ENROLLEES).
  • The following School Entrance Health Form can be used for your child’s health records; must be completed by a parent/guardian and the child’s Medical Provider.
  • Health Record Release Form  If you have turned in your health records to your school they can make a copy for us upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.

A $60.00 non-refundable registration fee (per child) and fees for the first month enrolled to attend are due to finalize enrollment.

• Payment Methods: Credit/Debit Card online through your myprocare.com account; Checks, Cash or Money Orders in person. Checks and money orders must be written in black or blue ink.
• FCCC does not hold payments or accept post-dated checks.

Use our Sliding Fee Scale to determine your full time monthly tuition amount.

August Pro-rated Monthly Tuition Chart

September-May Monthly Tuition Chart

Fees are not reduced or refunded for non-school days or extended absences due to any circumstances, including Out of School Care Days, or emergency closures. 

Fees will be pro-rated if starting mid-month.

To set up a payment arrangement please complete and submit the following form:

Payment Arrangement Request Form 

Accounting will review and confirm your request.

FCCC only accepts checks, cash, or money orders payments.

Qualifying for a sliding scale tuition rate (Step 1, Step 2 or Step 3 Fees) requires proof of your annual household income. Household annual income includes all wages, child support, social security, etc.  of all income earning members residing in the household. Two most recent pay stubs and FCCC’s Income Verification Form are required for proof of income.  You will be charged full fee tuition until required documentation is received and verified. 

If you have been approved for assistance through the DSS Daycare Assistance Program FCCC will need to see your verification letter from DSS.  To contact the Department of Social Services for assistance call (540) 422-8450.

If your child requires emergency medications the following forms must be on file along with the prescribed medication:

• MAT Medication Consent Form, 12-month (valid for 12 months, parent & physician signatures required)
• Food Allergy & Anaphylaxis Emergency Care Plan (parent & physician signatures required)
• Virginia Asthma Action Plan (parent & physician signatures required)
• Seizure Action Plan (parent & physician signatures required)
• Short-term Medication Authorization Form (completed by parent, authorization not to exceed 10 days)
• Insect Repellant Authorization Form  (completed by parent, for daily insect repellant usage)

If your child has food allergies and will need an alternate snack the Special Dietary Prescription Form needs to be completed in its entirety.

• Special Dietary Prescription Form

To make changes to your enrollment complete and submit the following form:

2025-2026 School Year Change of Care Payment Agreement

Fees will be pro-rated if changes are made mid-month.

To access your payment history, visit www.myprocare.com (online, not the Procare app).  Once your account is set up you have access to your account balance and payment history, in addition to viewing and printing statements and summary report for your taxes, flex spending accounts, etc.

Tax ID #: 54-1590790

Withdrawal from the program must be received, in writing, a minimum of two weeks prior to the last date of your child’s attendance.

• Fees are due for the entire withdrawal period and will be pro-rated if your withdrawal carries over into the next month.  
• Once complete the following form can be turned in at any FCCC site, e-mailed (jessicapeil@fccccva.org), or faxed to the Main Office at (540-347-3518): Withdrawal Form

We are still making reservations, confirming more trips, and adding guest speakers and fun activities.  We will continue to update the calendars as needed, but please take a look at everything we have already planned for your children this summer!

• For all field trips, please sign children in at least 15 minutes prior to departure times.
• FCCC does not provide transportation or child care for late arrivals.
• Dates and activities are subject to change.
• Activities and field trips may be cancelled or times adjusted due to unsafe weather conditions.

Grace Miller K-4 Camp Calendar 

Greenville K-4 Camp Calendar 

P.B. Smith K-4 Camp Calendar 

Teen Camp (P.B. Smith) Calendar

• If not already on file: the child’s original birth certificate (to verify identity).
• If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician.
• If not already on file: immunization records, signed or stamped by physician.
  • The following School Entrance Health Form can be used for your child’s health records; Part I is completed by a parent or guardian, Part II and Part III must be completed by the Medical Provider.
  • Health Record Release Form If you have turned in your health records to your school they can make a copy for you upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.
• Summer Camp Agreements Form (Illness Policy, Acknowledgement of Handbook Receipt, Indemnification Agreement)

2025 Camp Tuition Charts – the following charts can be found by clicking this link:

• Sliding Fee Scale (To determine your weekly payment amounts based on annual household size and income.)
• Tuition Chart for Week 1 – Summer Camp Kick-Off Week (June 16-20, closed 17th & 19th); 20% discount!
• Tuition Chart for Weks 2-7 (June 23-August 1)

Admission is on a first-come, first-served basis.  Incomplete registrations may be put on a waiting list at any point during the registration process if the site fills to capacity.

• A $60.00 non-refundable registration fee + tuition for the first week registered to attend are due, per child, to complete the registration process.
• The payment deadline for the first week enrolled to attend is Friday, May 23, 2025. To defer the first week’s payment to another date, or, as late as the May 23rd deadline, you will need to provide all mandatory records, any missing information, the non-refundable registration fees, and submit a Request for a Payment Arrangement Form.  The non-refundable registration fees cannot be deferred.
• ONLINE PAYMENTS:  login to your account at www.myprocare.com account.  Click the green pay button.  Fees are not automatically charged to your account at the time of registration so you will need to use the green edit pencil to designate the amount you are paying.  Once payment is submitted it will automatically be credited to your account.  Please note, a negative balance on your account denotes a credit.
• IN-PERSON PAYMENTS:  FCCC accepts check, cash, or money order payments at any FCCC location, including our Main Office.  Please only use black or blue ink when writing checks.  Checks should be made payable to “FCCC” or “Fauquier Community Child Care”.  Do not send payments with your child.
• FCCC does not hold payments or accept post-dated checks.

Qualifying for a sliding scale tuition rate (Step 1, Step 2 or Step 3 Fees) requires proof of your annual household income. Annual household income includes all wages, child support, social security, etc., of all income earning members residing in the household.  Two most recent pay stubs and FCCC’s Income Verification Form are required for proof of income.  You will be charged full fee tuition until required documentation is received and verified.

If you have been approved for assistance through the Department of Social Services Daycare Assistance Program please notify us with the name of your case worker so we can verify your coverage.  To contact the Department of Social Services for assistance call (540) 422-8450.

If your child requires emergency medications the following forms must be on file along with the prescribed medication:

• MAT Medication Consent Form, 12-month (valid for 12 months, parent & physician signatures required)
• Food Allergy & Anaphylaxis Emergency Care Plan (parent & physician signatures required)
• Virginia Asthma Action Plan (parent & physician signatures required)
• Seizure Action Plan (parent & physician signatures required)
• Short-term Medication Authorization Form (completed by parent, authorization not to exceed 10 days)
• Insect Repellant Authorization Form  (completed by parent, for daily insect repellant usage)

If your child has food allergies and will need an alternate snack the Special Dietary Prescription Form needs to be completed in its entirety.

• Special Dietary Prescription Form

• Changes or cancellations from the FCCC Summer Camp program must be made, in writing, before 6:30PM, Friday, May 30, 2025.
• After the cancellation deadline, accounts will be charged and fees will be due for the number of weeks signed up to attend.
• You may add weeks throughout the summer if space is available but you may not “swap” or “switch” weeks, that involves cancelling a week to add a week and all cancellations must be received by the deadline.

Camp Cancellation Form

• Cancellation forms can be emailed to jessicapeil@fcccva.org, faxed to 540-347-3518, or dropped off in person at any FCCC location.
• Email cancellations will also be accepted; please include child’s name, camp location, and weeks being cancelled.
• Parents/Guardians will receive written confirmation of their withdrawal or cancellation.