• 2024-2025 School Year Agreements Form
• If not already on file: the child’s original birth certificate (for verification purposes only)
• If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician (NEW ENROLLEES)
• If not already on file: immunization records, signed or stamped by physician (NEW ENROLLEES).
  • The following School Entrance Health Form can be used for your child’s health records; must be completed by a parent/guardian and the child’s Medical Provider.
  • Health Record Release Form  If you have turned in your health records to your school they can make a copy for us upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.

A $60.00 non-refundable registration fee (per child) and fees for the first month enrolled to attend are due to finalize enrollment.

• Payment Methods: Credit/Debit Card online through your myprocare.com account; Checks, Cash or Money Orders in person. Checks and money orders must be written in black or blue ink.
• FCCC does not hold payments or accept post-dated checks.

Use our sliding fee scale to determine your full time monthly tuition amount.

September-May Monthly Tuition Chart

Fees are calculated for the number of school days in the year and broken down into 9 equal, monthly payments (September-May); fees are the same every month regardless of the number of program days in each month.  August and June tuitions are pro-rated.  Additional fees may be charged for extra care options (half days, delayed openings, inclement weather care, or holiday/teacher work day care) depending on your type of care. 

Fees are not reduced or refunded for non-school days or extended absences due to any circumstances, including holidays and teacher work days, or weather-related events. 

Fees will be pro-rated if starting mid-month.

To set up a payment arrangement please complete and submit the following form:

Payment Arrangement Request Form 

Accounting will review and confirm your request.

FCCC only accepts checks, cash, or money orders payments.

Qualifying for a sliding scale tuition rate (Step 1, Step 2, or Step 3 fees) requires proof of your annual household income and completion of FCCC’s Income Verification Form.  Your annual income includes all wages, child support, social security, etc. You will be charged full fee tuition until required documentation is received and verified.  The two most recent pay stubs for all household wage earners are required for proof of income.

If you have been approved for assistance through the DSS Daycare Assistance Program FCCC will need to see your verification letter from DSS.  To contact the Department of Social Services for assistance call (540) 422-8450.

If your child requires emergency medications the following forms must be on file along with the prescribed medication:

• MAT Form, 12-month (completed by parent, signed by doctor, valid for 12 months)
• Emergency Care Plan: Epi-pen (completed by parent, signed by doctor)
• Emergency Care Plan: Inhaler (completed by parent, signed by doctor)
• Short-term Medication Authorization Form (completed by parent, authorization not to exceed 10 days)
• Insect Repellant Authorization Form  (completed by parent, for daily insect repellant usage)

If your child has food allergies and will need an alternate snack the Special Dietary Prescription Form needs to be completed in its entirety.

• Special Dietary Prescription Form

To make changes to your enrollment complete and submit the following form:

2024-2025 School Year Change of Care Payment Agreement 

Fees will be pro-rated if changes are made mid-month.

To access your payment history, visit www.myprocare.com (online, not the Procare app).  Once your account is set up you have access to your account balance and payment history, in addition to viewing and printing statements and summary report for your taxes, flex spending accounts, etc.

Tax ID #: 54-1590790

Withdrawal from the program must be received, in writing, a minimum of two weeks prior to the last date of your child’s attendance.

• Fees are due for the entire withdrawal period and will be pro-rated if your withdrawal carries over into the next month.  
• Once complete the following form can be turned in at any FCCC site, e-mailed (jessicapeil@fccccva.org), or faxed to the Main Office at (540-347-3518): Withdrawal Form

• For all field trips, please sign children in at least 15 minutes prior to departure times.
• FCCC does not provide transportation or child care for late arrivals.
• Dates and activities are subject to change.
• Activities and field trips may be cancelled or times adjusted due to unsafe weather conditions.

Bradley Summer Camp 

C. Hunter Ritchie Camp Calendar

H.M. Pearson Camp Calendar

Teen Camp

• If not already on file: the child’s original birth certificate (for verification purposes only)
• If not already on file: a physical or well check, no older than 2 years, signed or stamped by physician (NEW ENROLLEES)
• If not already on file: immunization records, signed or stamped by physician (NEW ENROLLEES).
  • The following School Entrance Health Form can be used for your child’s health records; Part I is completed by a parent or guardian, Part II and Part III must be completed by the Medical Provider.
• Health Record Release Form If you have turned in your health records to your school they can make a copy for you upon completion of this form. Please submit to your school’s main office along with a copy of your driver’s license.
• Summer Camp Agreements Form (Illness Policy, Acknowledgement of Handbook Receipt, Indemnification Agreement)
• TEEN CAMP – WEEK 8:  Vertical Rock Online Waiver

On-line registration is placed on hold until full payment is received.

• To secure your registration spot, a $55.00 non-refundable registration fee, per child, is required.
• Payment for the first week enrolled to attend is due by Friday, May 24, 2024, along with all mandatory items, to finalize enrollment.
• FCCC accepts credit/debit card payments online, or cash, check or money order payments in-person; please use black or blue ink only for checks and money orders.  Over-the-phone payments are not an option at this time.  Payments can be made online through your myprocare account, at any FCCC site before or after school, or at our Main Office (8:30am-4:30pm, closed 11:45am-12:30pm daily; 26 Ashby St. Warrenton, VA  20186). *Credit/debit card payments cannot be made in-person.
• FCCC does not hold payments or accept post-dated checks.
• 2024 Camp Tuition Charts

Please make sure to write your child’s name on your check and what you are paying for on the memo line. 

The following form can be used to set up a payment arrangement:  Request for Payment Arrangement Form

Qualifying for a sliding scale tuition rate (Step 1, Step 2, or Step 3 fees) requires proof of your annual household income and completion of FCCC’s Income Verification Form. Your annual income includes all wages, child support, social security, etc. You will be charged full fee tuition until required documentation is received and verified.  The two most recent pay stubs for all household wage earners are required for proof of income.

If you have been approved for assistance through the Department of Social Services Daycare Assistance Program please notify us with the name of your case worker so we can verify your coverage.  To contact the Department of Social Services for assistance call (540) 422-8450.

If your child requires emergency medications the following forms must be on file along with the prescribed medication:

• MAT Form, 12-month
• (completed by parent, signed by doctor, valid for 12 months)
• Emergency Care Plan: Epi-pen
  (completed by parent, signed by doctor)
• Emergency Care Plan: Inhaler
  (completed by parent, signed by doctor)
• Short-term Medication Authorization Form
  (completed by parent, authorization not to exceed 10 days)
• Insect Repellant Authorization Form 
  (completed by parent, for daily insect repellant usage)

If your child has food allergies and will need an alternate snack the USDA Special Diet Form needs to be completed in its entirety for FCCC to remain in compliance with USDA regulations.

• Special Dietary Prescription Form

• Changes or cancellations from the FCCC Summer Camp program must be made, in writing, before 6:30PM, Friday, May 24, 2024.
• After the cancellation deadline, accounts will be charged and fees will be due for the number of weeks signed up to attend.

Camp Cancellation Form

• Complete and submit your cancellation at any FCCC location, including our Main Office, fax (540-347-3518) or e-mail (jessicapeil@fcccva.org).
• Parents will receive written confirmation of a withdrawal or cancellation.